What You Should Rent for a Wedding or Dinner Party

Wedding Tent

Planning a large dinner party or a wedding is difficult enough without also having to worry about having enough china, glassware, flatware, chairs, and tables for everyone. Few people actually own enough plates, cups, and utensils for everyone who might want to attend a party or wedding.

Renting is a much cheaper and effective solution than purchasing, especially if you want elegant, sophisticated looking wares. Plastic party supplies may be perfectly fine for some celebrations, but if you want something fancier, renting is a much better option. What do you need to rent if you are planning a dinner party or wedding? This checklist will ensure that you have everything you need.

1. China – Great looking china can transform any table into an elegant, beautiful spread. While you may not want everything on your table to be china, it can act as a great accent for glassware and silver. Especially if you are planning on serving coffee, tea, or other hot drinks, china mugs or cups will look classic and evoke old world sophistication.

2. Glassware – Glassware is another expensive set of items that are far more cost effective to rent, rather than to purchase. From serving bowls to serving spoons, plates, to cups, glass is a great, durable option that will look beautiful sitting on the table.

3. Plates – Having enough plates, especially if you want them to match, can be difficult, time consuming, and expensive. But not when you rent your place settings. Whether you want each table to have its own place settings or whether you prefer a stack of plates alongside a buffet, having enough plates so that everyone eats their fill, is easy when you rent.

4. Cups – Cups are another item you do not want to run low on. One cup per person is usually not enough, especially if you are planning on having an open bar. Three to four cups per guest is usually enough.

5. Utensils – You never want to run short on forks, knives, or spoons. Utensils are often dropped on the ground, mislaid, or forgotten somewhere. Having lots of extras does not mean you have to run out and purchase a slew of new utensils. When you rent, you get plenty of flatware, all of the same design. You can even rent a silver service, and really kick the fanciness of your party up a notch.

6. Catering supplies – While your caterer may provide everything they need to house and keep warm their food, some do require you to provide warming trays, serving areas, tongs, carafes, or pans. Alternatively, if you are making all of the food for your party yourself, you will want warmers and serving trays and transportation. All of this can be rented!

7. Barbecue supplies – If you are trying to barbecue enough food to serve the army of guests waiting for dinner, you are going to want some industrial grade barbecue supplies, including large barbecues and smokers.

8. Tables – Like plates, cups, and utensils, few people have enough extra tables lying around to seat all of their guests for a large dinner party or wedding. Instead of trying to collect mismatched tables from family and friends, you can always rent tables, in a wide variety of shapes, colors, and sizes, whether you want high tables for cocktail hour, or lots of round tables for seating guests during dinner.

9. Chairs – Chairs are another commodity you do not want to run low on. Like tables, making sure that you have enough chairs for everyone attending usually means having a bunch of different styles, colors, and materials, collected from friends’ houses. Instead, you can rent chairs in a variety of colors and styles, and have enough matching chairs to seat all of your guests.

10. Linens – If you need linens, like tablecloths and napkins, renting is a great way to go. You don’t have to store them afterwards—you just have to rent them, set the tables, and then send them back when you’re done.

11. Bars – You don’t have to build a bar! If you want to serve alcohol, there’s no better venue than from a bar—but it can also be used serve candy or deserts.

12. Tents – A tent creates the perfect outdoor venue. You’ll be protected from sun or wind, while still getting to enjoy nature. For many parties and weddings, it’s the only way to make sure you have a space large enough to accommodate all of the guests.

13. Dance floor – If you are planning on having any dancing at your party, and especially if you are hosting an outdoor event, under a tent, a dance floor gives you the hard floor you need to boogie down.

14. Lighting – Keeping your area well-lit doesn’t have to be a hassle. You can rent lots of different types of tent lighting (even ones to make your dance floor a little funkier), and set them up inside your tent or venue to provide a little extra light.

15. Heat – If you are throwing an outdoor party, you know that things can get a little cold at night. Luckily, there are heaters that you can use to warm up the space, even inside an outdoor tent, keeping your party nice and cozy warm, even in the fall.

16. Power – You’re going to need power for your lights, DJ, and heaters. You can rent power supplies to keep the party going.

17. Miscellaneous items – Need some larger decorations? Something larger and more extravagant to really make your space something special? There are items like special bride’s chairs, wishing wells, coat racks, and velvet ropes to really round out the classy atmosphere of your party or wedding.


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